Scouting Reports

Scouting reports are the core of your GroundedAg workflow. Document detailed observations of your fields with photos, notes, and precise geospatial data.

What is a Scouting Report?

A scouting report is a snapshot of a field's condition at a specific time. It contains:

• Date & Time - When the scout was in the field
• Field - Which field was scouted
• Observation Locations - Marked points on the map
• Observations - Details about weeds, insects, diseases, or general conditions
• Photos - Visual documentation
• Notes - Additional context or recommendations

Creating a Scouting Report

See Your First Scouting Report for a detailed walkthrough.

Quick summary:

1. On the Map tab, tap the field you want to scout
2. Select "Add New Scouting Report" from the field's action panel
3. If a Choose a Form pop-up appears, pick a form for this report
4. Fill in report details (date, crop, variety, growth stage, etc.) and Field Condition
5. Work through your form's sections, and tap "Add Observation" for anything else, with photos
6. Click Save, choose the report's status, and submit

Forms

Each report uses a form, which sets its sections, pests and questions. Your organization can build its own forms on the web, mark pests as required, and match forms to crops so the right one is suggested. See Scouting Forms.

Field Condition is a section on every report: tap an answer to pick it, and press and hold to clear it.

Types of Observations

Weeds 🌱

• Record weed species (common or scientific name)
• Estimate count or percent coverage
• Note stage of growth (seedling, rosette, bolting, etc.)
• Add photos for identification

Insects 🐛

• Identify insect type (beneficial or pest)
• Count or estimate population
• Describe damage (leaf damage, tunneling, etc.)
• Note if control action was taken

Diseases 🦠

• Identify disease name and symptom type
• Estimate percent of plants affected
• Describe symptoms (spots, wilts, blight, etc.)
• Note environmental conditions (wet, humid, etc.)

General Observations 📋

• Crop health and vigor
• Water/irrigation status
• Soil conditions
• Weather impacts
• Fertilizer or treatment applications
• Any other relevant notes

Report Status

Reports move through three stages, shown as tabs on the Scout-Report list:

List tab	Description
Draft	Still being edited, not yet saved with a status
Review	Synced with the server and pending review by your administrator
Finished	Synced and reviewed — permanently stored on the server

Changing Report Status:

Click Save on an open report to bring up a Submit Scouting Report dialog, where you choose Draft (saved on your device only), In Review or Reviewed (the option matching the report's current status is pre-selected).

You can also change the status of already-saved reports in bulk from the list: Select → check reports → Move → choose a status.

Each report card can also show a separate "Status: Clear"-style pill — that's a health indicator (whether anything of concern was found), not the same as the workflow status above.

Editing & Deleting Reports

Edit a Report:

1. Find the report in your Scout-Report list
2. Click the chevron (›) on its card to open it
3. Modify observations, add photos, or change details
4. Save your changes

Delete a Report:

Click the trash icon on the report's card in the list, then confirm deletion.

Deletion is Permanent

Deleted reports cannot be recovered. Be sure before confirming.

Photos in Reports

Adding Photos:

1. Tap "Add Photo" while recording an observation
2. Choose "Camera" (take new photo) or "Gallery" (existing photo)
3. Crop or annotate the photo if desired
4. Save

Photo Best Practices:

✅ Take clear, well-lit photos from multiple angles ✅ Include a size reference (hand, ruler, or field marker) ✅ Focus on the affected area ✅ Capture both wide and close-up shots

Photo Permissions:

• Mobile: Grant camera and photo library permissions
• Web: Use file browser to select images

Collaboration

If your organization has multiple scouts, everyone with access to a grower/farm can see each other's reports in the Scout-Report list — useful for admins reviewing a team's work or scouts checking what's already been covered.

Exporting Reports

Click PDF on an open report to generate a formatted single-field PDF. It follows the order of the report's form. To combine multiple reports into one document, see Summary Reports.